Midnight Basketball Australia
is an Endorsed ACNC Charity

HOW TO VOLUNTEER & SUPPORT

Become A Tournament Night Volunteer

Volunteer Information

Working With Children Information

BECOME A TOURNAMENT NIGHT VOLUNTEER

Midnight Basketball provides volunteers with a unique, significant and personally rewarding opportunity to be engaged in a local program. We couldn't run it without your support.

It is also flexible – when you register, simply add your available date(s) – from 1 to 8 weeks - and preferred role(s) and we will do all we can to meet your availability.

To achieve excellence and program outcomes, some roles require more experienced/qualified/certified people, such as coaching, catering or security. Please only register if you hold the relevant/required certification to undertake the role. The other roles you can be trained to undertake. Training and support is provided.

Midnight Basketball Australia requires all volunteers to have a current Working With Children (WWC) check prior to attending a Midnight Basketball Tournament. A copy of your WWC check will need to be provided to the Volunteer Manager.

Coach / Coach Assistant

General Assistant

Grader - Week 1 Only

Laundry Volunteer

Mentoring Session Facilitator

Mentoring Session Supervisor

Bus Driver

Requirements

The licence you require is determined mainly by GVM - max. weight (tonnes) vehicle can be when loaded. Refer guide below.

Getting a Light Rigid or Medium Rigid licence: example NSW January 2014 (approximate)

Undertake Rigid Knowledge test at motor registry, $41.
Take driving test, $51 (once you get this licence you do not need to re-sit, like with a car drivers licence).
Upgrade licence, $21 one-off fee - this will update your drivers licence to list your new Class and show seating/GVM allowance on the back of the licence.

Week Prior

Confirm arrival time with Logistics Manager.

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Identify yourself to the Tournament Night Manager.
Introduce yourself to Bus Supervisor(s).
Review bus lists with Bus Supervisor(s) and familiarise yourself with bus route for the evening.

END of Night

Ensure Bus Assistant(s) are safely returned to their vehicle/dropped home.
Confirm that paperwork (including bus lists) and folder have been handed back to Tournament Night Manager (either by yourself or the Bus Supervisor).
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.
Return bus to home location/depot.

Bus Logistics

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Collect clipboard with bus lists from the Tournament Night Manager.

Responsibilities

Liaise with Coaches to determine which players require bus home (noted on Coach Report).
Coordinate the drop-offs in a sensible and logical order (based on suburb listing).
Brief Bus Driver and Bus Supervisor on bus route night.

Bus Departure Time

Check with the Tournament Night Manager for bus departures specific to your tournament.

PRIOR to bus departures:

Provide Bus Supervisor with copy of required bus list.

Bus Lists

There are two bus lists in the folder:

One alphabetical listing by suburb
One alphabetical listing by surname

End of Night

Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

Bus Supervisor

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Introduce yourself to Bus Logistics and Bus Driver.

Responsibilities

Check off each player as they get on the bus.
Assist Bus Driver with navigation of bus route provided by Bus Logistics.
Once a player is dropped off, have them sign off on the bus list next to their name and record the time of drop off.
Yellow Card can be issued to a player for inappropriate behaviour. Refer Midnight Basketball Rules and Code of Conduct.
If Yellow Card issued, record details on an Incident report form.

Bus Departure Time

Check with the Tournament Night Manager for bus departures specific to your tournament.

Bus Lists

There are two bus lists in the folder:

One alphabetical listing by suburb
One alphabetical listing by surname

End of Night

Write your name on the top right hand corner of bus list.
Ensure form is complete.
Confirm that paperwork (bus lists, Incident reports etc) and folder have been handed back to Tournament Night Manager (either by yourself or the Bus Driver).

Caterer

Requirements

Understand and comply with required Health and Safety guidelines.
If addressing any cultural needs, eg, Halal, Logistics Manager must have a copy of current certification.

Week Prior

Confirm menu with Logistics Manager and ensure any dietary requirements have been addressed.

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Set up ready for players’ dinner.

On Players Arrival

Coordinate serving of dinner, ensuring all players and volunteers are fed prior to seconds being offered.
Report any inappropriate behaviour or concerns to Youth Worker or Tournament Night Manager.

Session/Game Time

Coordinate the serving of spectator/parent dinner.
Pack up and tidy up kitchen areas.
Feel free to watch the games when they commence.

End of Night

Ensure no catering equipment brought with you has been left in the venue.
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

NUTRITION AND CATERING

Why are healthy food choices important for young people?

Major causes of obesity in children are unhealthy food choices and lack of physical activity. Providing healthy food choices is critical in reducing overweight and obesity rates. Adequate consumption of fruit and vegetables is a protective factor against many diseases including coronary heart disease, hypertension, stroke, Type 2 diabetes and many forms of cancer. Good eating habits are important during adolescence as it is a period of rapid growth and development. Regular healthy eating improves young people’s ability to think, their attentiveness, their ability to socially interact and helps to maintain a healthy body weight.

Why is this a responsibility of Midnight Basketball?

Midnight Basketball has strong ethical and professional guidelines including no drugs or tobacco, alcohol, fast food, soft drinks or organisations that may contribute negative or unclear support for the health and wellbeing messages of the program. Midnight Basketball provides an ideal place to be exposed to healthy food choices that may not otherwise be available within their family or social environment.

How can we encourage and support healthy food messages on a Tournament Night?

Ensure water is easily accessible to everyone including availability of cups.
Ensure no soft drinks, fast foods, lollies, chocolates, cakes or chips are brought into the venue.
Ensure food is cooked with low fat, salt, sugar and high fruit and vegetable principles.
Remove vending machines from site. If not possible, turn them off and cover them.
Support healthy food messages by role modelling and discussing the benefits of healthy eating.
Stick to the rules and make no exceptions; this includes volunteers and spectators.

Catering Helper

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Collect clipboard from the Tournament Night Manager.
Set up ready for players' dinner including seating and tablecloths.
Attend the Volunteer Briefing Session.

On Players Arrival

Supervise arrival of players to meals area, direct to team tables.
Coordinate serving of dinner, ensuring all players and volunteers are fed prior to seconds being offered.
Ensure all players and volunteers are sitting together at tables, with players seated with their team.
Report any inappropriate behaviour or concerns to Youth Worker or Tournament Night Manager.
Assist with clearing up after dinner – encourage all players to place their plates etc in the bins provided.
Pack up and tidy up kitchen areas.
Feel free to watch the games when they commence.

End of Night

Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

NUTRITION AND CATERING

Why are healthy food choices important for young people?

Why is this a responsibility of Midnight Basketball?

How can we encourage and support healthy food messages on a Tournament Night?

Ensure water is easily accessible to everyone including availability of cups.
Ensure no soft drinks, fast foods, lollies, chocolates, cakes or chips are brought into the venue.
Ensure food is cooked with low fat, salt, sugar and high fruit and vegetable principles.
Remove vending machines from site. If not possible, turn them off and cover them.
Support healthy food messages by role modelling and discussing the benefits of healthy eating.
Stick to the rules and make no exceptions; this includes volunteers and spectators.

Coach/Coach Assistant

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Collect team clipboard from Tournament Night Manager - will contain Coach Report including Stadium Sign-In/Sign-Out ('Coach Report').
Collect team bag - includes singlets and basketball from Tournament Night Manager.
Familiarise yourself with your team’s schedule for the night.
Attend the Volunteer Briefing Session.
Go to your team table for dinner/player sign-in.

On Players’ Arrival

Greet your players as they arrive.
Distribute the team singlets to players (try and keep consistent each week).
Players to sign-in on Coach Report, including singlet number and whether catching bus home (tick) or leaving with a parent/guardian.
Enjoy dinner with your players (sit together at team table).
If you are short of players by 7:50pm, please notify the Tournament Night Manager.
Give the completed Coach Report to the Scorers.

Mentoring Session

Supervise players during the session – all players attend.
Ensure that all balls, etc remain in your care.
Ensure players complete their Mentoring Session Feedback Form. If a player does not complete their form they cannot play in any matches for the rest of the night.

Matches

Refer to Midnight Basketball Rules and Code of Conduct.
Manage subbing of players, tactics and time outs - be fair and consistent.
Ensure your team is on time for all games - refer to your Coach Report in team folder.
Ensure players are well hydrated before, during and after each game - check the water procedure with the Tournament Night Manager.

After Final Game

Select a player to receive the Best & Fairest award and record on Coach Report.
During Best & Fairest presentation announce why player received the award. Always shake players hand and pass (not throw) the award to them.
Congratulate all players.
Retrieve singlets from all your players and place in team bag after the presentation is complete.
Supervise your players’ departure; i.e. bus or parent/guardian - have them sign-out as they depart.
Return team bag containing clipboard (with completed paperwork), singlets and team basketball to the Tournament Night Manager.
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

General Assistant

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Collect clipboard with paperwork from the Tournament Night Manager.
Assist the Catering Helper with dinner/seating set-up.
Attend the Volunteer Briefing Session.

On Players Arrival

Supervise the arrival of the players to the meals area, directing to team tables.
Assist the Caterer/Catering Helper with the serving of dinner, ensuring that all players and volunteers are fed prior to seconds being offered.
Assist with clearing up after player dinner - encourage all players to place their plates etc in the bins provided.

Mentoring Session/Game Time

Assist with the serving of spectator/parent dinner. Enjoy your own dinner also.
Assist the Caterers with any pack up if required.
General supervision of players (refer to Code of Conduct), covering:
- indoor basketball court areas;
- outside areas; and
- male/female bathrooms.
- Feel free to watch the games which commence at 8pm.

General Tasks

Assist Coaches with rounding up their players before their game if required.
Ensure no players leave the immediate vicinity of the venue.
Report any inappropriate behaviour or concerns to Youth Worker or Tournament Night Manager.
Assist the Coaches with the departure of players on buses as required.
Assist with pack up of venue.
Check with Tournament Night Manager if there are any tasks that require assistance for the night, or if any role has gone unfilled that you could assist with, for example, a rostered volunteer doesn't attend on the night.

End of Night

Return clipboard to Tournament Night Manager.
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.
Please Note: If there is no role for you please feel free to go home if you wish. Please let the Tournament Night Manager know before you go home.

Grader - Week 1 Only

Requirements

Graders are required to have a basketball background or at the very least, basketball knowledge.

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Collect clipboard with paperwork from the Tournament Night Manager.
Attend the Volunteer Briefing Session.
Watch all games played on the court you are assigned.
Use the grading sheet provided to make notes on the players - their height, age and gender will pre-populate on the report for those players already registered.

End of Night

Liaise with other Graders, Tournament Night Manager and Referees if appropriate to compare Grading notes and devise initial team allocations. Remember, teams should have a good mix of gender, age, height, skill level and other considerations to make the teams as evenly matched as possible.
Return clipboard to Tournament Night Manager.
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

Laundry Volunteer

Responsibilities

Collect all player singlets in the Player Singlet Wash Bag after tournament night EACH WEEK.
Wash all singlets carefully in cold water and hang dry - NEVER in dryer.
Ensure they are returned to the Logistics Manager prior to next tournament night.
Singlets to be returned in team sets, along with the Player Singlet Wash Bag.

Post Tournament

Soak singlets in Napisan if required to remove any stubborn stains.
Complete stock take of all singlets after last week of Tournament (template provided by Tournament Night Manager).

Mentoring Session Facilitator

Week Prior

Confirm with Mentoring Sessions Manager any specific requirements, ie, equipment (may be available), butchers paper, pens, room set up etc.
Confirm Session Objective, that it is in line with the principles of Midnight Basketball, and that the session is structured to optimise this important opportunity for the teenagers.

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Introduce yourself to the Tournament Night Manager. They will show you to the session area and introduce you to the Volunteer Mentoring Session Supervisor.
Attend the Volunteer Briefing Session.
Familiarise yourself with the Code of Conduct (displayed around stadium, including the workshop area).

Session Set-up

Move to Session area.
Set up session area (Mentoring Session Supervisor will help you).

During Session(s)

Ensure Players feel welcome.
Actively engage the Players to ensure objective is met and they are encouraged to ask questions and provide examples where relevant.
Run session to time (approximately 30 minutes).
Ensure players are abiding by the Code of Conduct. If any issues, seek assistance from the Mentoring Session Supervisor, the Tournament Night Manager or Youth Worker.
All players to complete their Mentoring Session Feedback Form at the end of the session
If players do not behave and/or complete their Feedback Form they cannot play basketball.

End of Night

Feel free to watch the remaining games.
Let the Tournament Night Manager know that you have finished and are leaving for the night.
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

Competencies and Attributes

Facilitating Midnight Basketball mentoring sessions is both an exciting and challenging task. Participants range in ages; some may have difficult educational experiences; are likely to favour basketball over the session and can be resistant to ‘learning’ at night. On the other hand, they are wonderful experiences and your contribution is profound. The following are some of the critical competencies for a Midnight Basketball Mentoring Session Facilitator:

You will also be a highly motivating facilitator to ensure the sessions are fun and full of energy while delivering these messages.
Well-developed engagement/communication skills with young people of varied backgrounds and ages.
Demonstrated experience working with teenagers 12-18 yrs.
Demonstrated group work facilitation experience.
An ability to establish and maintain appropriate boundaries and group rules.
An understanding of the issues facing young people and an ability to quickly build rapport.
Creativity and flexibility in responding to the needs of young people.
Experience working with young Indigenous people and young people from culturally and linguistically diverse (CALD) backgrounds, or an understanding of needs.
An ability to adapt session materials to the specific needs of the participants.
Where relevant, a knowledge and understanding of local services, especially youth services.
Willingness to comply with all relevant legislation and child protection policies.

Overview of Session Outlines by Week

WEEK	TOPIC EXAMPLES
Week 1	Developing the Youth Code of Conduct
Week 2	Team Building
Weeks 3-8	Teams attend motivating mentoring sessions which utilise the analogy of sport and teamwork to focus on teen issues, life skills and activities, with topics such as: Basketball skills & training Motivational speakers Nutrition, health, wellbeing Social media & cyber safety Communication and decision making Confidence, self-esteem & making positive choices Personal identity & community engagement skills Job readiness and also many topics that local teenagers would like to learn more about
	Most importantly, ensure the sessions are fun, uplifting and will motive the Players to put in to action.

Mentoring Session Supervisor

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Collect your clipboard from Tournament Night Manager along with any requirements specific to the mentoring session e.g. markers, butchers paper etc.
Attend the Volunteer Briefing Session.

On Players Arrival

Enjoy some dinner (sit with players) before the games begin.

Session Set-Up

Move to session area.
Introduce yourself to the Mentoring Session Facilitator.
Help with set-up.
Ensure any materials required are on-hand for Facilitator and players.

During Session(s)

5 minutes prior to commencement, round up Coaches and teams.
Help Coaches keep their players involved and assist if required.
Call on Youth Worker or Tournament Night Manager if necessary, for particularly difficult players.
Assist Facilitator if called upon.
Ensure players complete their Mentoring Session Feedback Form at the end of the session.

End of the Session

Hand clipboard and any other materials used during the session back to Tournament Night Manager.
Enjoy the rest of the night’s matches or leave at your will.
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

Referee

Requirements

Minimum of Level 1C (Basketball Australia) Referee Certificate.
Minimum of 18 years old.
Wear the black and white stripes provided by Basketball Australia (unless Elite referees).
Have adequate experience and maturity to be able to implement the required FIBA basketball rules, including mixed gender rules, while also mentoring/explaining the rules to the youth participants.

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet.
Introduce yourself to the Tournament Night Manager.
Collect clipboard with paperwork and Yellow Cards.
Familiarise yourself with Midnight Basketball Rules and Code of Conduct.
Introduce yourself to the Scorers and Scoreboard Operators.
Attend the Volunteer Briefing Session.

End of Night

Sign out on the Volunteer Sign-In/Sign-Out Sheet.

Registration Helper

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Collect clipboard with paperwork from the Tournament Night Manager.
Attend the Volunteer Briefing Session.

Player Arrival

As each player arrives, check the 'Player Contact Details Current Tournament' report to see if they are already registered.
If yes, highlight their name and direct them into the stadium.
If no, have them and their parent/guardian complete a Player Registration Form.
Provide assistance with completing the form if required.
Once completed review and check that all required fields have been completed and are correct.
If the player does not have a parent/guardian with them take the player to the Youth Worker, so consent can be obtained over the phone.

Note: If a laptop and internet is made available in the stadium, you will enter new registrations via the Player Registration Link on the community's public Midnight Basketball website.

Prior to Game Commencement

Liaise with Coaches to double check that all players allocated to their team for Grading are registered.
Ensure that any player who is not registered completes a Registration Form PRIOR to participating in any Tournament night elements.
Confirm with Tournament Night Manager who the designated.

During the night

Liaise with the other Registration Helpers to divide Player Registration lists evenly.
Systematically work through checking registration details of your allocated players:
- Take players aside one-by-one throughout the night - preferably during games - to the Youth Manager who will check their registration details with them.
- Explain that while it may seem mundane, completing forms correctly is a valuable life skill eg will do many times for things like completing job applications, opening bank accounts etc.
- Once their details are checked, cross their name off the 'Player Contact Details Current Tournament' report and escort player back to their team.

End of the Night

Return all Player Contact Details Current Tournament reports, to the Tournament Night Manager, as well as the names of newly registered Players whose details have been reviewed.
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

Security Officer

Requirements

Midnight Basketball Australia requires Security Officers with a Class 1C – Crowd Controller - licence (NSW - check for similar licence name in other states), and they may only work for an organisation who has a Master licence (unless they are a sole practitioner in which case they will hold both themselves). Note: they usually have Class 1A licence also (patrolling premises).
Confirmation that first aid licence is current. Note: this is a requirement in NSW which also has the benefit that once confirmed you have identified a first aid person for the Tournament night.

Week Prior

Confirm start time with Logistics Manager.

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet.
Introduce yourself to the Tournament Night Manager.
Familiarise yourself with the venue.
Attend Volunteer Briefing Session.

During Night

Ensure players remain in designated areas, unauthorised persons do not enter the premises and other tasks as agreed.
Monitor player (and spectator) behaviour.
Report inappropriate behaviour to Youth Worker and/or diffuse situations as required.
General monitoring of the people in the venue.

End of Night

Supervise players alighting the bus.
Ensure all players and volunteers have left the premises for the night prior to signing off.
Sign out on the Volunteer Sign-In/Sign-Out Sheet.
Leave the venue with the Tournament Night Manager, ensuring everyone else has also left the venue

Scorer

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Collect clipboard with scoresheets from the Tournament Night Manager.
Attend the Volunteer Briefing Session.

On Players Arrival

Ensure the Coach Report including Stadium Sign-in/Sign-Out ('Coach Report') is being completed by the Players/Coaches.
Enjoy some dinner (sit with players) before the games begin.
7:50pm. Collect Coach Report from Coaches and update all score sheets with player details - be court-side ready for start. Hand Coach Reports back to Coaches once score sheets have been updated.

Indicative Match Schedule (8pm to Midnight) - Standard 2 Court Format: 6 Teams

Each match has 2 x 14 min halves, 2 minute half time:

8:05pm	Match 1 / 2	8:35pm - 10min swap over
8:45pm	Match 3 / 4	9:15pm - 5min swap over
9:20pm	Match 5 / 6	9:50pm - 5min swap over
9:55pm	Match 7 / 8	10:25pm - 5min swap over
10:30pm	Match 9	11:00pm - 5min swap over
11:25pm		Night concludes / depart

There will be one Scorer and a Scoreboard Operator per match.

Match Rules

Time Outs - Each team is allowed 2 time outs during a match. Mark the number i.e. 1, 2 in the boxes under Time Outs.
Fouls - Referee will advise when a foul has been called on a player – cross the box beside the player name each time a foul is called. When a player has 5 fouls advise the Referee.
Running Score.
The A column refers to Team A as written at the top of the sheet. B Column refers to Team B as written at the top of sheet.
As shots are made, cross off the corresponding number of points for Team A or Team B and record the player’s singlet number against that goal.
Write the half time scores in the bottom left hand corner and circle the score on the running score.
Write the final score and winning team in the bottom right hand corner.
Check both scoresheets correspond throughout the game and with the scoreboard.
Yellow Card - If a Referee issues a yellow card to a player, please record the player’s number in the box under the ‘yellow card’ section. If a player receives 3 yellow cards, notify the Referee.

After Final Matches of the Night

Hand all completed score sheets back to the Tournament Night Manager at the end of the night.
Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

Scoreboard Operator

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Attend the Volunteer Briefing Session.

On Player Arrival

General supervision and assist where needed.
Familiarise yourself with the score board operating system.
Enjoy some dinner (sit with Players) before the games begin.

Prior to Game Commencement

Referees and Scorers will arrive - introduce yourself.
Be courtside ready to start at 7:55pm.
Set the scoreboard ready for the first game (14 minute half).

Indicative Match Schedule (8pm to Midnight) - Standard 2 Court Format: 6 Teams

Each match has 2 x 14 min halves, 2 minute half time:

8:05pm	Match 1 / 2	8:35pm - 10min swap over
8:45pm	Match 3 / 4	9:15pm - 5min swap over
9:20pm	Match 5 / 6	9:50pm - 5min swap over
9:55pm	Match 7 / 8	10:25pm - 5min swap over
10:30pm	Match 9	11:00pm - 5min swap over
11:25pm		Night concludes / depart

There will be one Scorer and a Scoreboard Operator per match. You can assist the Scorer by writing ‘light’ or dark’ beside the team names on the score sheet so that the scoreboard corresponds to these teams.
Each team is allowed 2 time outs per match.

Scoreboard Operation

Light team will generally be the lighter coloured shirts than the dark team.
Use the [Score +] to add points for a team.
Use the [Score –] to take points off a team.
Continually check with the Scorers to ensure scores are correct.

After Each Game

Reset the scoreboard by pressing the Reset button in the scoring section.

After Final Matches of the Night

Sign out on the Volunteer Sign-In/Sign-Out Sheet and return your nametag/lanyard.

Youth Worker

On Arrival

Sign the Volunteer Sign-In/Sign-Out Sheet and collect your nametag/lanyard.
Make contact with Tournament Night Manager and collect clipboard containing relevant reports and Yellow Cards.
Introduce yourself to the Security Guard(s) and explain to them why you are there.
Read up on incidents from previous week and be aware of those players on two warnings - another warning for them will result in suspension.
Familiarise yourself with the Midnight Basketball Rules and Code of Conduct.
Introduce yourself to volunteers as they arrive.
Attend the Volunteer Briefing Session.

On Players’ Arrival

Enjoy some dinner (sit with players) before the games begin.
Following dinner - encourage players to put rubbish in bins and tidy up.
From 8pm, mentoring sessions and games commence. Assist Tournament Night Manager and volunteers in moving players to the relevant areas.

Throughout the Night

Monitor player (and spectator) behaviour and diffuse situations where possible.
Help the Tournament Night Manager ensure the night runs smoothly, without any major incidents involving players.
Assist volunteers with difficult players.
Issue Yellow Cards as required and record.
Assist Tournament Night Manager in encouraging all registered players to play, not just watch.
Assist Coaches with getting players on the bus after final matches (any player not cooperating will be suspended).
Record any incidents on an Incident Report Form.
General monitoring of venue and nightly proceedings – mentoring sessions, restrooms, etc.
Volunteers and spectators are bound by the same Code of Conduct as players – ask them to leave if behaviour is unacceptable and causing trouble (refer inappropriately behaved volunteers/spectators to the Tournament Night Manager).

End of Night

Night concludes after all players have left the venue by bus or with a parent/guardian.
Advise Tournament Night Manager of any incidents.
Notify Tournament Night Manager if any follow up is required with a player during the week.
Hand back nametag, clipboard and Yellow Cards to Tournament Night Manager.
Sign out on the Volunteer Sign-In/Sign-Out Sheet.

“You will get more out of this than the players! Everything about the tournament including the amazing Midnight Basketballers, is inspiring and you can really make a difference. I have really enjoyed myself.” Volunteer Assistant Coach, Midnight Basketball

VOLUNTEER INFORMATION

Frequently Asked Questions

What Is Volunteering All About

What Can I Offer As A Volunteer

Ice Breakers - How To Engage With Midnight Basketball Players

How To Provide Positive Feedback To Players

FREQUENTLY ASKED QUESTIONS

Please refer Midnight Basketball Australia FAQ's

WHAT IS VOLUNTEERING ALL ABOUT

Welcome to Midnight Basketball!

Our volunteers are the backbone of Midnight Basketball and provide a never ending list of skills and support to enable Midnight Basketball to be a worthwhile experience for our youth.

Please have a read of the following information to help you understand the valuable role that volunteers play and what may be some of the great experiences you can look forward to by being involved with Midnight Basketball.

Why do people volunteer?

To help others and make a difference in their Community. To give back.
To be involved in their Community.
To contribute to a cause they care for or are passionate about.
To use skills they have in productive ways.
To teach and exchange skills and ideas.
To develop new skills and have a unique experience.
To meet new people and make friends.
To fulfil community service components of a study program or course.
To gain work experience.
To help make their Community a better place for all members.

Volunteering

Volunteer roles should be developed according to the principle that they add value to an organisation in a way that paid roles do not. Volunteers add value by bringing skills, knowledge and a willingness to make a positive contribution that opens up new possibilities for the organisation and the Community. They take on responsibilities and contribute in a way that assists the organisation to carry out its objectives, and they also provide the organisation with resources that it wouldn’t otherwise have access to.

Volunteering on a Committee or Board

Generally speaking the role of any volunteer on a Committee or Board is to provide broad-based input into planning and decision-making about particular issues or events in their Community.

With this is mind, Committee selection is an important consideration. The range of interests and skills must be broad enough to represent the aims of the organisation including who the program is aiming to attract.

Supporting Volunteers

Organisations that have a positive impact in the Community build strong volunteer networks. They value their volunteer base and create exceptional experiences to assist their volunteer base to emotionally ‘connect’ with the organisation’s or programs core values and mission. The volunteers also receive something in return: they are connected, inspired and transformed in the process of working for a cause.

Websites, email updates and newsletters are valuable tools to communicate experiences, and face to face opportunities for connection are all important to support and retain volunteers. Access to the internet and/or computers to enable the downloading of materials is important in volunteer management.

All volunteers should obtain the knowledge and skills required to fulfil their role. Feedback about their contribution and recognition is needed to ensure they can effectively carry out their responsibilities. Volunteers may work on projects because they feel strongly about the mission and vision of the organisation or program but make no mistake, everyone wants to be recognised for their efforts.

Written Role Descriptions must be provided to allow managers and volunteers to understand the nature of the agreed work.

Training Volunteers

The value and necessity of training for volunteers is widely accepted as being important. Volunteers should receive training from the organisation that is relevant to the work that is expected to be carried out.

Training may be delivered in a number of ways:

Face to face training workshops and seminars;
Self-paced, that is, at home or the workplace;
Distributing information in the form of brochures, induction packs, speeches at volunteer events, and/or website/email contact with the organisation;
Providing podcasts, You Tube, video clips which provide volunteers the opportunity of downloading programs to their computer so they listen in their own time;
Printed materials such as translating organisational findings in volunteer program newsletters.

WHAT CAN I OFFER AS A VOLUNTEER

There is no doubt you will have had many and varied life experiences, including the experience of difficult and challenging times plus enjoyable and memorable moments. Whatever your own personal or professional experience, you have developed life skills that you can teach, role model, demonstrate and impart to young people.

Below are some life skills that you may not even realise you have.

What you have to offer

You know how to be kind and considerate to people.
You know how to be respectful and courteous to people.
Demonstrate manners at meal times and when interacting with other people.
You may have been a parent or carer of young people and have developed an understanding about their needs and stages of development.
Your work experience – think about what you have learnt about negotiation, achievement, reward, teamwork, acceptance and disappointment and use these skills during Tournament nights. Think about what worked best for you. Remember young people are only starting out on the journey of learning these skills. Share your experiences of getting part-time or casual jobs, training or apprenticeships. Perhaps how starting work was initially not full time but lots of small experiences and what these experiences were like for you. Reflect on the varied life lessons and skills these experiences taught you and why they were important to you.
What did you learn about at school? What was your experience of studying and learning? What things did you find hard?
How have you overcome any difficulties you have had? How did you learn to cope? What could you share with young people about this experience?
Think about any previous experiences you may have had with other groups, sporting or other clubs. Did you do any administration, catering, rostering, equipment organising?
You have an understanding of personal presentation and social etiquette in public, role model these to young people.
You know about the importance of hygiene and why it is important to look after yourself.
You have developed your own set of values and beliefs but you also recognise other people have differing views – by being understanding about differences of opinion or views you might encounter, and talking about them, you will show leadership about how to respect differences.
Keep young people informed about local issues whether it is the environment, social issues, education and employment – knowledge is power to all people.
You have set and reached personal and professional goals. Think about how you went about this and what skills and tools you used along the way.

ICE BREAKERS - HOW TO ENGAGE WITH MIDNIGHT BASKETBALL PLAYERS

Talking to, working with and engaging with young people is sometimes challenging for adults.

For some it can be easy and others find it quite difficult. What we need to remember is that any effort to acknowledge and talk with a young person is worthwhile. It is a normal experience for any relationship with a young person to perhaps be slow to develop at first but it will become easier over time as young people and adults come to get to know each other and trust each other - so don't stop trying!!

Please remember to keep questions general and not personal or intimidating, you have a professional and responsible role at Midnight Basketball and trust in and care of Players is our priority.

Tips

Non face to face conversation is OK; eye to eye contact is not always comfortable initially for youth.
Working together on a task creates a distraction and allows general conversation to occur more readily, for example:
- ask questions about the night; structure, what is coming up, what has happened, etc.
- what was the score in the last game?
- ask about how the scoring works
At the drinks point, take on the task of writing names on drink cups by asking each young person their name. Try to remember as many names as possible and always use that young person’s name when speaking to them. Do not use general nicknames e.g.: young fella, boy, kid. If you have forgotten, ask again. And don't forget to always introduce yourself.
Laugh and have a sense of humour, young people love to play and hear jokes (make sure it is appropriate – no discrimination, racism, gender bias, slang or swearing). Laugh with young people and not at young people. It is a joy to find how funny they can be.
Look to assign tasks (check with the Tournament Night Manager if not sure), for example, if you are a Coach, ask a Player to be in charge of basketballs on the night and ‘check in’ with them. Praise them for managing the responsibility well.
Ask questions about their favourite bands or singers. If you don’t know them that’s OK, have them tell you about their music style and what they know about that band or singer. It can be very enlightening!
Ask questions about favourite football teams (AFL, Football, League or Rugby) and how they are doing this year. Ask about favourite players and if they watch them on TV or go to any matches.
Ask about computer games they like to play. If you don’t know the game, ask them to tell you about it. Do they play with friends? Family?
Ask about any job aspirations. Tell them about your own work history – including difficult jobs, jobs you did and didn’t like and any opportunities you had and how they come about. Share a story.
Following on from any conversation about work, ask them if they know what study they might have to do to fulfil their aspirations? Provide any information you may have that could be useful.
Silences are OK. Stick with it, young people can take longer to respond, it’s normal.
Always use a handshake and aim to gain eye contact when introducing yourself, being introduced or congratulating a Player during presentations. Remember, you have wonderful opportunities to role model respect and manners towards other people during a Midnight Basketball Tournament Night.
Ask if the Player knows anyone else at Midnight Basketball. Use your experience to introduce the Player to other people as they may be reluctant.
Listen non-judgementally. We all have beliefs and values about life; do not impose these inappropriately on young people.
Be aware of your own body language. Be open and approachable; always place yourself at the same level as the young person, for example: if they are sitting, sit with them. Do not stand over young people as this may be intimidating.
Respect personal spaces, the culture and identity of Players. Remember they can teach us too.
Be brave. Reach out. Kindness has a powerful effect on everyone.
Above all, be yourself; be patient, calm and caring in your approach. Do not use jargon you are not familiar with. Young people do not care to do things just because 'that's how you did it'. However, they are like sponges and will listen and absorb common sense (it seeps in; remember we all learnt somehow). While the young live in the here and now and face daily challenges, teenage years are a time of important formative learning for adulthood and the responsibilities that come with it.

HOW TO PROVIDE POSITIVE FEEDBACK TO PLAYERS

There will be many moments at Midnight Basketball Tournaments when the players demonstrate respect, care, help and manners towards others. It is important to recognise and acknowledge these moments, however small, as providing recognition contributes to positive self worth, self esteem, self respect and confidence in players. These all contribute to positive mental health in young people and enable them to feel valued and cared for by their local community, leading to a desire to be part of it.

Here are some situations you will come across that provide golden opportunities for praise:

A player being polite to someone else. "That was kind, thanks."
A player helping without being asked. "That was helpful, thankyou."
A player helping with cleaning up. "Thank you."
A player accepting an umpire’s decision even if they are not happy. "Good for you. Let me know if you didn't understand the decision."
Congratulating another player for winning or fair play. “Well done.”
Sharing the ball with everyone on court. "Nice passing. Great team work."
Accepting court time decisions. “That’s very mature of you. Well done.”
Players thanking catering staff for dinner. "That was great to thank them. They have been preparing the food all day. They will appreciate that a lot."
Shaking hands with the opposition at the end of the game. "Good sportsmanship."
Shaking hands to congratulate other players. “Well done. That shows real maturity.”
Giving a high-five to a player who is replacing a player on court. "Good team spirit.”
Being patient throughout the Tournament Night. “That’s very respectful of you.”
Listening well in Mentoring sessions. "Well done for being so attentive.”
Thanking Mentoring session facilitators. “That was good of you. A lot of work goes into preparing the sessions, so they will appreciate that.”
Being friendly towards new players. "That was really nice of you to be so welcoming."
Smiling and involving other players in the team. “Good work with utilising the whole team.”

WORKING WITH CHILDREN INFORMATION

As a Harm Prevention Charity, protecting our youth is paramount. To ensure this, we need your support with the following:

WWC Statement of Commitment

Applying for a WWC Check

WWC CONCERNS? Please contact your Chair or MBAustralia.

WWC Statement of Commitment

Midnight Basketball Australia is committed to the safety and wellbeing of all children and young people, including those who use our services. Our workers will treat them with respect and understanding and address their concerns at all times. Our organisation will endeavour to provide a safe and supportive service environment for children and young people through adherence to best practice WWC policies and practices.

Code of Conducct

Who must comply with the Code of Conduct: This Code of Conduct applies to all paid roles, volunteers, parents, and any other adults or young people who are involved in the setting up and running of Midnight Basketball Tournaments.

Respect the rights, dignity and worth of every person, regardless of their abilities, gender, religion or cultural background.
Support all efforts to remove any form of abuse in the organisation and encourage a safe and supportive service environment.
Ensure that any physical contact with others is appropriate to the situation and necessary for the person’s skill development.
Refrain from developing close personal relationships with the players outside of the adult/player relationship.
Refrain from using abusive, derogatory or offensive language.
Impart knowledge and skills of the game in a respectful and encouraging manner.
Respect the decisions of Midnight Basketball Australia, the Committee and other officials and encourage players to do the same.
Always consider the health, safety and welfare of the players.

Policy and Procedure for Handling Disclosures or Suspicions of Harm

The following policy and procedures will ensure that everyone responds as quickly as possible and in the best interests of the child or young person under 18 years of age, when disclosures or suspicions of harm are received. Midnight Basketball Australia recognises that children and young people are vulnerable members of the community and that extra measures must be taken to protect and support them.

Definitions

Harm may be categorised in the following types:

physical abuse, for example, beating, shaking, burning, biting, causing bruise or fractures by inappropriate discipline, giving children alcohol, drugs or inappropriate medication;
emotional or psychological abuse, for example, constant yelling, insults, swearing, criticism, bullying, not giving children positive support and encouragement;
neglect, for example, not giving children sufficient food, clothing, enough sleep, hygiene, medical care, leaving children alone or children missing school; and
sexual abuse or exploitation, for example, sexual jokes or touching, exposing children to sexual acts or pornography or having sexual intercourse with a child or young person under 16 years of age (even if the child appears to have consented).

Suspicion of harm

You can suspect harm if you are concerned by significant changes in behaviour or the presence of new unexplained and suspicious injuries.

Disclosure of harm

A disclosure of harm occurs when someone, including a child, tells you about harm that has happened or is likely to happen.

Disclosures of harm may start with:

“I think I saw…”
“Somebody told me that…”
“Just think you should know…”
“I’m not sure what I want you to do, but…”

Procedures to minimise harm to children and young people

Our organisation works to minimise harm to children and young people by acting in a manner that supports their interests and wellbeing, by:

making sure that children know that it is their right to feel safe at all times;
teaching them about acceptable and unacceptable behaviour in general;
letting them know who is and who is not an employee in the organisation;
allowing them to be a part of decision-making processes;
making sure they are safe by monitoring their activities and ensuring their environment meets all safety requirements;
taking anything a child or young person says seriously and following up their concerns;
letting them know there is no secret too awful, no story too terrible, that they can’t share with someone they trust;
teaching them about appropriate and inappropriate contact in a manner appropriate to their age and level of understanding;
teaching children and young people to say ‘no’ to anything that makes them feel unsafe;
encouraging them to tell staff of any suspicious activities or people; and
listening to children and young people and letting them know that staff are available for them if they have any concerns.

Procedures for receiving a disclosure of harm

When receiving a disclosure of harm:

remain calm and find a private place to talk;
don’t promise that you’ll keep a secret; tell them they have done the right thing in telling you but that you’ll need to tell someone who can help keep them safe;
only ask enough questions to confirm the need to report the matter; probing questions could cause distress, confusion and interfere with any later enquiries; and
do not attempt to conduct your own investigation or mediate an outcome between the parties involved.

Reporting Guidelines for Disclosures or Suspicions of Harm

Following are the actions our organisation will take immediately following a disclosure or suspicion of harm.

Documenting a suspicion of harm

If you or others have concerns about the safety of a child, record your concerns in a non-judgmental and accurate manner as soon as possible. If a parent explains a noticeable mark on a child, record your own observations as well as accurate details of the conversation. If you see unsafe or harmful actions towards a child in your care, intervene immediately, provided it is safe to do so. If it is unsafe, call the police for assistance.

Documenting a disclosure of harm

Discuss with the Committee Chair or the Tournament Night Manager how to complete a Midnight Basketball incident report form or record the details as soon as possible so that they are accurately captured. Include:

time, date and place of the disclosure;
‘word for word’ what happened and what was said, including anything you said and any actions that have been taken; and
date of report and signature.

If you do not wish to enter this information into the Tournament System due to the sensitivity of the information, discuss with your Committee Chair and notify Midnight Basketball Australia.

Applying for a WWC Check

The process for applying for a WWC Check is different in each state. Links to the appropriate State departments are provided below.

New South Wales

WWC Information

Apply for a WWC Check

Notes on completing your application:

For 'Child-related sector' select 'Clubs or other bodies providing services to children'.
Ensure details entered exactly match details on your identity documents.
If you are undertaking a paid role you must hold a paid (Employee) clearance.

Northern Territory

WWC Information

Apply for a WWC Check

Notes on completing your application:

For 'Category of Child-related work' select category Number 7 (Clubs, associations or movements with significant child membership or involvement, including groups that are of cultural, recreational or sporting nature)
If you are undertaking a Paid role you will need pay the application fee of $55.00

Queensland

WWC Information

Apply for a WWC Check

Notes on completing your application:

Enter the following on behalf of the Volunteer Manager:
- PART A: Select 'Volunteer' (If undertaking a paid role you must select 'Paid employee')
- PART B: You must enter specific information here. Please contact MBAustralia for details.
- PART C: Select 'Health, counselling and support services (including disability services)'

South Australia

WWC Information

Apply for a WWC Check

Victoria

WWC Information

Apply for a WWC Check

Notes on completing your application:

For 'Organisation Details': Please contact MBAustralia for details.
For 'Occupational work codes' select: '24 Child protection services'

Western Australia

WWC Information

Apply for a WWC Check

Notes on completing your application (Volunteer Manager to complete):

PART 5:
- Category of Child Related Work: 12
- Type of Employment: 'Volunteer/Unpaid Position'
  - Note: if you are contacted by a professional role ask them to complete this form with their employer, eg, catering company, Basketball Assn, Security company and then provide their WWC Card number and expiry date to you once received.
- Name of Organisation for which you undertake child-related work: Midnight Basketball [Community]
- Applicant's job title/role in child-related work: Volunteer
- Organisation's Phone Number: 02 9908 9181
PART 6: You must enter specific information here. Please contact MBAustralia for details.
PART 7: Date and sign

HOW TO VOLUNTEER & SUPPORT

BECOME A TOURNAMENT NIGHT VOLUNTEER

Bus Driver

Requirements

Week Prior

On Arrival

END of Night

Bus Logistics

On Arrival

Responsibilities

Bus Departure Time

PRIOR to bus departures:

Bus Lists

End of Night

Bus Supervisor

On Arrival

Responsibilities

Bus Departure Time

Bus Lists

End of Night

Caterer

Requirements

Week Prior

On Arrival

On Players Arrival

Session/Game Time

End of Night

NUTRITION AND CATERING

Catering Helper

On Arrival

On Players Arrival

End of Night

NUTRITION AND CATERING

Coach/Coach Assistant

On Arrival

On Players’ Arrival

Mentoring Session

Matches

After Final Game

General Assistant

On Arrival

On Players Arrival

Mentoring Session/Game Time

General Tasks

End of Night

Grader - Week 1 Only

Requirements

On Arrival

End of Night

Laundry Volunteer

Responsibilities

Post Tournament

Mentoring Session Facilitator

Week Prior

On Arrival

Session Set-up

During Session(s)

End of Night

Competencies and Attributes

Overview of Session Outlines by Week

WEEK

TOPIC EXAMPLES

Mentoring Session Supervisor

On Arrival

On Players Arrival

Session Set-Up

During Session(s)

End of the Session

Referee

Requirements

On Arrival

End of Night

Registration Helper

On Arrival

Player Arrival

Prior to Game Commencement

During the night

End of the Night

Security Officer

Requirements